A spreadsheet, a WhatsApp group, a stack of payment requests and a Facebook event. Almost every reunion starts that way, and almost every organiser regrets it halfway through. Here's why one platform saves you time, money and stress.
The problem: a reunion is a small event business
Organising a reunion sounds simple: pick a date, book a venue, invite everyone. In practice you're running a small event business for a few months. You track down people you haven't seen in years, collect money, answer the same questions over and over, keep a guest list up to date and make sure everyone gets in on the night.
Most organisers do that with the tools they already have. That works fine for the first ten registrations. After that, the cracks appear: who has actually paid? Which version of the spreadsheet is the latest? Did Sandra's dietary requirement ever reach the caterer?
My Reunion was built for exactly that moment. Not as yet another app, but as the one place where everything comes together.
Six loose tools vs. one platform
Task
Doing it yourself
With My Reunion
Invitation & information
Facebook event + loose emails
Your own reunion website
Registration
Google Form or replies in the group chat
Registration form with your own questions
Payment
Payment requests and bank transfers to check by hand
Online payment straight into your own account
Guest list
Spreadsheet you keep updating yourself
Live guest list that updates itself
Reminders & updates
Copy-pasting emails and messages
Invitations and mailings with open tracking
At the door
Printed list and a pen
QR check-in on any smartphone
Photos afterwards
Ten different shared albums
One album with face recognition
Six reasons organisers choose My Reunion
1. A reunion website in minutes, without a web designer
The website is the heart of your reunion. It's where guests find the date, location, programme and ticket prices. It's also where the excitement starts to build.
Choose a theme that fits your type of event and adjust colours, photos and texts with the drag-and-drop editor.
Add a programme, FAQ, location map and a counter showing how many people have already signed up.
Connect your own domain name for free, or use a neat link on our domain.
Optionally protect the site with a password so only your group can see it.
2. Registration and payment in one flow
This is where most DIY reunions get stuck: people say "I'm coming!" in the group chat but never pay. You end up chasing them for weeks.
Guests register and pay in one go. No payment means no ticket, so your numbers are always accurate.
The money goes directly into your own Mollie or Stripe account. You never have to advance the venue deposit from your own pocket.
Create multiple ticket types (e.g. early bird, partner, dinner + party) and extras such as drink tokens or a T-shirt.
Free events? Free tickets never cost anything.
3. A guest list that keeps itself up to date
No more merging spreadsheets, looking up who has paid or asking for dietary requirements a second time.
Ask your own registration questions: dietary requirements, class, year of graduation, a favourite memory.
Every registration appears in your dashboard immediately, including payment status.
Invite co-organisers with their own permissions, so the committee works from the same list.
Export the list (CSV, opens in Excel) whenever you want, for example for the caterer or the venue.
4. Communication that actually arrives
Not everyone is in the WhatsApp group, and not everyone reads it. Email is still the most reliable way to reach a group that hasn't seen each other for years.
Send invitations and updates from the dashboard, in your reunion's style.
See who opened your invitation and who has already registered.
Follow up only with the people who haven't signed up yet, instead of messaging everyone again.
5. On the day itself: relaxed at the door, buzz in the room
As an organiser you want to enjoy the party too, instead of standing at a table with a list all evening.
Every guest receives a ticket with a QR code. Scan it with any smartphone. Multiple volunteers can check in at the same time.
Check live how many people have arrived.
Put the LiveWall on a big screen: guests share photos and messages that appear in the room in real time.
6. Afterwards: all photos together, and a reason to meet again
The reunion doesn't end when the lights go on. That's exactly when everyone starts asking: "Who has the photos?"
Collect all photos in one album; guests can add their own photos too.
With face recognition, guests find the photos they appear in from a single selfie.
After the event the site automatically switches to an 'ended' state, where guests can sign up for the next edition.
Privacy: you're handling other people's data
It's easy to forget, but a reunion guest list is full of personal data: names, email addresses, phone numbers, sometimes dietary or medical information. A spreadsheet that gets emailed around the committee isn't a safe place for that.
In My Reunion, guests decide for themselves whether they appear on the public guest list and whether others may contact them. Data is stored securely and isn't kept forever. Read more in our article on GDPR-compliant reunion data.
What does it cost?
Less than you might think. Creating a reunion, building the website, managing the guest list and checking guests in is free. For paid tickets a small, fixed service fee applies per ticket. You decide whether the guest pays it on top or you include it in the ticket price. Free tickets never cost anything.
Email, unlimited photo storage, AI moderation and face recognition are included too. See the pricing page for current rates, or read our guide to reunion costs.
When you don't need My Reunion
Let's be honest: not every get-together needs a platform. Meeting up with eight former classmates for drinks at the local pub, everyone pays for themselves? A group chat is all you need.
My Reunion becomes worthwhile as soon as one of these applies:
You expect more than about 25 guests.
Guests need to pay in advance (for the venue, catering or drinks).
You don't have everyone's contact details yet and need to find people.
You're organising with a committee instead of on your own.
You want guests to see who else is coming. That's the biggest reason people sign up.
Getting started
You can set up your reunion website in a few minutes, without a credit card. Want a plan of attack first? Our reunion planning checklist takes you through every step, and the guide to finding old classmates helps you track everyone down.
You organise the reunion, we take care of the admin. That way you get to be a guest at your own party too.
Start your reunion today
Website, tickets, guest list and check-in in one place. Free to start, ready in minutes.
